Cloud Software

Cloud-Software-ConceptCloud-based software does not require you to purchase or maintain a server onsite for your time tracking application. Instead each client has the benefit of having their own private Virtual Local Area Network (VLAN) on a robust and secure server at our hosting facility. In addition, these hosting facilities ensure that all time tracking software is upgraded to the latest version and all servers are maintained. This provides a worry-free interaction allowing users to focus on job related tasks instead of technical requirements. Since this is a cloud-based software, it is accessible wherever you have an internet connection and is therefore not limited to the confines of your facility. Advanced security measures are also included based on the latest hosting certifications, because secure hosting is more than just physical and network security. Secure hosting also means having a reliable, always-on infrastructure with a team of professionals using quality processes and procedures to guarantee a reliable and predictable experience in every aspect of managing your servers and data.

Time tracking software allows businesses to proactively monitor employee hours, schedules, time off, and more. Access to overtime and part-time hours is available by simply logging into the software where the calculations are ready and up-to-date based on your requirements. In addition to the vast array of features, below are some additional options that may fit your organization’s needs:

Employee Self Service:

A powerful yet easy to use software giving employees access to view information and communicate with managers. Take the pressure off Human Resources, Supervisors and Payroll managers by providing employees with up-to-date time and attendance, paid time off and schedule information. Employees can punch from a pc workstation, request time off which flows to managers for approval, view timecard, view schedules, transfer department or labor code and send messages to their supervisor.

Leave Management:

How well is your company managing employee paid time off requests? Our time system delivers an accurate, fair and efficient means of tracking time off requests. Managers and employees can view an up-to-date balance of remaining time off. Employees can request time off from a computer or smart device which notifies their manager by email and the manager web portal. Managers can view the request with accurate balances and information for employees already scheduled off or requesting time off on the desired dates. Upon approval, the time off is automatically placed into the future schedule.

ESS Mobile:

In today’s world of mobile workplaces it is essential to have time and attendance solutions in the palm of your hand. Our ESS Mobile allows any Apple or Android smart device to perform all the functions of Employee Self Service from their remote devices. Employees can also receive notifications through text message and respond to manager communications via the app. GPS technology maps the punch location of each employee allowing managers a visual representation of where the punch occurred. Management also has the ability to allow employees access to correct missing punches eliminating the typical paper trail associated with time card corrections.

Accruals:

Accrued benefits are benefits that automatically accrue (hours) time to an employee’s benefit bank. The amount of accrual is configurable by rules you define for each benefit and by employee types. Replace your manual spread sheet or paper system with correct calculations and balances for both management and employees to view. Many payroll systems attempt to calculate accruals and often times lack the calculation power to keep totals updated and correct. The American Payroll Association states that on average many companies pay 1.5 days more than what should be paid to employees for paid time off due to manual inaccuracies.

Incidents & Points:

The Incidents & Points module alerts you to employees whose absences are costing you… in terms of money, lost productivity, and employee morale. The Incidents & Points module accurately identifies attendance trends and helps you enforce absence management policies. Define your specific attendance points policy and keep an accurate record of employee attendance. This could be a reward for perfect attendance or a disciplinary action for continuing poor attendance. Accuracy is a must in today’s litigious society and management must be detailed and applied fairly to all employees.

Manager Mobile:

Managers are no longer restrained to access attendance and labor information from their computer. Now managers can utilize today’s remote technology devices to manage labor costs anywhere and at anytime. Managers can view attendance exceptions, employee messages, correct missing punches and approve time off requests all from their smart device. Once our implementation team has configured your system, you can start managing labor in real time situations using our add on mobile application.

Custom Report Writer:

Time and Attendance systems are designed to capture and report information. However many applications are complicated, costly or unable to provide the exact information your managers need. The Attendance on Demand report writer makes it easy to create reports for payroll and labor information. Managers can customize who, when and what data is needed then save, email or share the reports. Built in security functions keep you safe with sensitive data and compliance issues.

What Others Are Saying About Our Time Services

Aliceville Manor, Inc – Aliceville, AL

Gorrie Regan has been a pleasure to work with. Highly recommended.

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